Apply the recommendations regarding the organization of events
Traces
- I avoid priority quiet areas. In case of crossing one of these zones, I organize my event between July 1st and November 30th, outside the quiet period for wildlife.
- I avoid the events in the snow, it is particularly critical conditions for wildlife.
- I avoid routes crossing natural environments sensitive to trampling, especially during rainy episodes where soils are more sensitive.
Marking of the race and refurbishment
- I mark with biodegradable materials (eg lime, sawdust) or removable devices that will be removed 24 hours after the end of the test.
- I refurbish the sites after the event.
- I do not use paints, staples and screws on trees.
Noise pollution and motorized traffic
- I do not use sound devices in natural environments. I limit them rather at the level of villages or urbanized areas.
- I respect the regulations on the movement of motorized vehicles.
Awareness and reception of the public
- I take advantage of my event to inform the riders and the public of the sensitivity of the environments crossed and the behavior to observe (I can have the participants sign a commitment chart).
- I limit access areas for the public by delimiting fragile areas and by appropriate monitoring.
Waste management
- I organize the garbage collection after the event and I foresee garbage cans in all the meeting places (refreshments, parking, meals, etc.).
I perform the administrative formalities
Beforehand
Before starting any administrative procedure, it is recommended to contact [tooltip title = “as far upstream as possible” content = “Minimum 4 weeks before or 4 months for an event of importance.”] With the organizations listed here below to present your project and get an agreement in principle:
- The town (s) concerned by my route.
- The National Forestry Office (ONF) if the route passes in public forest or under the forest regime.
- The Regional Natural Park of Ballons des Vosges, especially if the route crosses protected natural areas.
This preliminary contact will allow you to read:
- issues related to protected natural areas;
- the presence of other users on the site (foresters, hunters, fishermen, etc.) or forestry work in progress;
- possible other events organized on the same day.
Approaches
1. I ask the owner to obtain a written agreement as soon as I borrow his property.
- the town hall when it comes to a communal area;
- the CRPF when it is a private forest;
- the NFB when it is a national forest.
2. If my event concerns several municipalities, I request the prefecture to file a declaration file or an application for authorization according to the following conditions:
For a motorized event
I must submit a request for authorization to the Prefecture to:
- Motorized events timed off permanent circuit approved.
I have to file a declaration file at the Prefecture to:
- Motorized events timed on approved circuit.
- Concentrations of more than 50 motorized vehicles on public roads.
For a non-motorized event
I have to file a declaration file at the Prefecture to:
- Non motorized demonstrations timed and crossing several communes.
- Non-motorized and untimed events including more than 100 participants.
3. Depending on the department in which I organize my event, I am asked to write a Natura 2000 impact assessment when a threshold of participants is exceeded (inquire with the PNRBV).
4. Every organizer of a sports event has the obligation to take out insurance (article L331-9 of the Sport Code).
To know more
